Contacts

Definition: The name, contact details and role of any contact associated with the resource for whom FAILTE has permission to store data about. (FAILTE)
Obligation: Optional
Type of element: Table for guided entries

Entry guidelines

No contact information will be stored in the FAILTE database or supplied to the end users until permission to do so has been obtained from the individual. Different parties may be associated with different roles in relation to the resource, so more than one contact may be catalogued for each record.

Of all of the parties whose contact details will be stored, one key contact will be selected. This is to be the contact for FAILTE internal use, and the recommended contact for the end user.

The following details should be recorded for the contact element, if they are available and if data protection has been obtained:

1) The name of the contact:

The surname should appear first, followed by a comma, space and then the first name(s) or initial(s). Where a whole name is provided, this should be used rather than the initial.

Titles such as Miss, Mr, Mrs or Ms, Dr should not be recorded.

Examples:
Smith, David
Hughes, Mary Elizabeth
Brown, C.R.

The name of an organisation such as a publishing company should be given in the shortest form in which it can be understood and identified internationally.

2) The role of the contact:

The roles which can be used to describe the contact are:

Creator

the primary named entity responsible for the creation of a resource.

Contributor

a named entity or entities involved in the creation of a resource.

Publisher

"an entity responsible for making the resource available." (DC)

Rights holder

an entity holding rights in and over a resource

Distributor

the supplier of the resource.

Unspecified

a role associated with the resource that cannot be categorised, for whatever reason.

3) The type of contact:

The types of contact which can be assigned to this part of the contact element are:

Unspecified

a role associated with the resource that cannot be categorised, for whatever reason.

Individual

a person involved with the resource.

Group

a number of people associated with the resource who have a collective identity.

Commercial organisation

an organisation which is occupied with or engaged in commerce or work intended for commerce.

Educational institution

an established organisation or corporation (such as a college or university) especially of a public character

4) The postal address of the contact:

For FAILTE purposes, this should include the full details of the address as found on the web page, and the post code or zip code, if either is available.

5) Telephone number of the contact:

This should include the international dialing code. The initial zero (for those making calls within the country of the contact) should appear in brackets after the international dialing code and before the main bulk of the number. The only space which should appear in the number is after the international dialing code

Example: +44 (0)1509227192

6) Fax number of contact:

This should include the international dialing code. Please see instructions for recording the Telephone number for full guidelines.

7) The data protection status of the information:

This is to be indicated by the following terms:
not yet asked - The process of requesting permission has only just begun. (Default)
applied for - Permission has been applied for.
granted - Permission has been granted.
refused - Permission has been refused.
Not needed - Permission for storing contact details is not needed since the contact is an organisation or institution, and therefore permission need not be requested in the same way as for an individual.